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August 2008 Open Meeting Summary 08012008

Tribal Open Meeting 8/1/08 held at Shoney’s in Conway

Meeting called to order at 6:40 PM

  1. July meeting minutes read. One thing to be added at the bottom of the minutes is “Respectfully submitted by <name> and then signed by all Council members to accept them. Meeting minutes accepted with the revision.

  2. Financial Report from Iris: account -$126.01 and account possibly closed. A suggestion for a new account was made; however, until court matters are settled, a consensus was come to that an account in the name of the Waccamaw Indian People was a bad idea.

  3. Elder Chief Buster Hatcher paid $1500 to Attorney Snow to look over our case and decide if he could help us. Mr. Snow will take the case. A $5,000 check was written and only 3 council members approved it. The Secretary of State and the Commission for Minority Affairs need letters recognizing the new governing body. The tribal office electricity was cut off by the splinter group. Elder Chief Hatcher Suggested that the court case be the Waccamaw Indian People against Kui Clearwater, Sandy Cox, Joe Dozier, and Jim Webb personally up to $7,500 (as that is the limit). On August 21, 2008 there will be a meeting about trespassing in front of Judge Mayers.

Old Business

  1. Reaffirmation of online votes were done for:

  2. Logo

  3. Buster to be made Sergeant at Arms

  4. Letters of Intent

  5. Joint Resolution

  6. Move files out of the office to Elder Chief Hatcher’s house

  7. Giving Elder Chief Hatcher authority to bring the lawsuit to court and grant him Chief privileges until the next election

  8. Elections Committee

  9. Volunteers: Susan, Iris, Jeanie

  10. Ballots need to be put together and mailed

  11. Newsletters need to be done

  12. Susan suggested a third party be used to verify that the election is legal

  13. Motion made, voted upon, and passed unanimously

  14. Third party is Rev. Dr. Craig Talbot

  15. Susan reminded everyone that ballots must be sent out 60 days from 6/11/08

  16. Ballots must be sent out no later than 9/11/08

  17. Election must be held within 30 days of the last date of ballots which would be 10/11/08

  18. Revocation of Tribal ID Cards

  19. Remove cards for Jim Webb, Sandy Cox, Kui Clearwater, Joe Dozier, and Winnie Lloyd

  20. All elders (excluding Pete Bryant and Jerry Vann) will be given two options: resign or have their cards pulled

  21. Volunteers to make the complaints; Iris is to send out the letters

  22. Inventory of Tribal Assets (number 5 on agenda)

  23. Basic inventory is done: some items are missing

  24. ID Cards (number 4 on agenda)

  25. Problems:

  26. Some numbers expired

  27. Some members given new numbers

  28. Suggestions

  29. All members keep their original numbers

  30. Retired numbers stay retired

  31. Deceased numbers remain not in use

  32. Revoked numbers remain not in use

  33. All numbers get used once

  34. Reassign numbers as they should be