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August 2015 Open Meeting Summary 08072015

Tribal Open Meeting Summary 8/7/2015 held at the Tribal Office in Aynor, SC

  1. CM’s Homer, John, Rick, Robert, and aCoC Dalton present. 2nd Chief Cheryl served as proxy for CM Susan

  2. July minutes read & voted for online:

  3. John-yes, Rick-yes, Scott-yes, Dalton-yes, Susan-abstain

  4. Financial Report

  5. General Fund: $7239.50

  6. Building Fund: $5381.13

  7. Old Business

  8. Resolution JR-HH-06-01-2015-001: Awarding of Tribal Membership: 3rd Reading

  9. Cheryl motioned; Robert seconded to accept

  10. Homer-yes, John-yes, Robert-yes, Cheryl-yes, Rick-yes, Dalton-yes

  11. New Business

  12. SCIAC would like to borrow 15 chairs

  13. Cheryl: when will they be returned?

  14. Dalton: not sure

  15. Rick: how many white ones do we have?

  16. Cheryl: need a timeline to avoid them being claimed

  17. Rick: also have Pauwau in Nov.

  18. Dalton: put them on loan until Nov?

  19. Cheryl: it should give them time to get their own

  20. John motioned; Cheryl seconded

  21. Rick: would rather it be cloth ones; plastic is easier for us to move around

  22. John: 15 folding chairs

  23. Are we going to have them sign for the chairs?

  24. Dalton: up to Chief, but probably

  25. Homer-yes, John-yes, Robert-yes, Cheryl-yes, Rick-yes, Dalton-yes

  26. Committee Reports

  27. Arts & Crafts: Cheryl

  28. Working on guidelines

  29. Looking at having a booth at the Pauwau

  30. Rick: vinyl brought out, put under storage

  31. Grants: Michelle: nothing at this time

  32. Buildings & Grounds: John

  33. RV walkthrough: every spigot & electric outlet works

  34. Extending water line back, need hydrants, spickets, trencher, cost approx. $390

  35. Rick motioned; Robert seconded to run water rest of the way back

  36. Homer-yes, John-yes, Robert-yes, Cheryl-yes, Rick-yes, Dalton-yes

  37. Bought weed chemicals for around the pond for 3 years ($262.50) and recirculating pump ($40.03)

  38. Fire ant treatment- Mark has the sprayer; we do the labor

  39. Wayne T has chemicals for $600

  40. Cemetery fund: $400.13

  41. July cemetery work days 7/17-18- thanks to Jernigans, Glen & Wayne T, Chief Hatcher, and 2nd Chief Cheryl

  42. Work Day 8/22 9am at the Cemetery

  43. Mower deck fixed

  44. Dirt delivered

  45. State took care of beaver problem

  46. Pauwau: Michelle

  47. Meeting 8/13 at Ryan’s

  48. Timeline currently up-to-date

  49. Rick: a golf cart was donated

  50. Who donated the golf cart?

  51. Jeff T

  52. It still needs a battery

  53. We may be able to get a cart donation from Graham’s this year

  54. Sewer Pump Project: Mark

  55. Cost about $5620 to get everything we want done

  56. Drum: Rick: nothing

  57. Constitution: Dalton

  58. Article V: nearly complete

  59. Meetings are the day before each open meeting at 6:30pm at the tribal office

  60. Article X ballots in the newsletter; need 104 back

  61. Elder Doug: they aren’t secret ballots

  62. Dalton: they can be folded so that the label part can be cut away from the ballot

  63. Michelle: the only person who will see the label is the person checking the mail; the people who check the mail aren’t the Elders

  64. Fuel Receipts

  65. Fuel: $63.07 Check 636

  66. Homer-yes, John-yes, Robert-yes, Cheryl-yes, Rick-yes, Dalton-yes

  67. Feed state guys who delivered dirt: $36.34 check 637

  68. Homer-yes, John-yes, Robert-yes, Cheryl-yes, Rick-yes, Dalton-yes

  69. Hoe Down

  70. John said yes if he could get 4 people to help; application due this month

  71. Dalton: did you get 4?

  72. John: no

  73. Jeania

  74. Membership fees presentation & how to strengthen the tribe’s financial position

  75. 2nd Chief Cheryl (for Chief Hatcher)

  76. SCIAC Bingo 8/9 @ 1pm in Garden City is opening

  77. 3 applications for promoter for WIP Bingo- need a decision ASAP

  78. John: how can Susan be the promoter at both if at a site 90% of time?

  79. Dalton: believe you can promote up to 3; it’s like general manager position- you can have assistants

  80. Reminder to Elders & Council: ballots are out; count after 9/1

  81. John: interview date for promoter?

  82. Dalton: Tues? have them all here on the same day

  83. Rick: are we going to do more than one?

  84. Jeania: having surgery Mon

  85. John- Friday night 6:30

  86. Homer-yes, John-yes, Robert-yes, Cheryl-yes, Rick-yes, Dalton-yes

  87. Rick: how about Sun? for those who work Friday?

  88. Rick: we don’t know how much we’re going to pay them or anything. I’d be skeptical to apply to a place that can’t tell me about their business

  89. Michelle: Chief Hatcher proposed $500-600/ week

  90. Dalton: need to discuss it with him by email since he knows more about it

  91. Procedures for signing the tribal roll book while living out-of-state (across country)

  92. Form letter stating they signed TRB in absentia

  93. Give a deadline to send it back

  94. Mark: letting them sign in absentia defeats the purpose of getting more people involved

  95. John: can we get a statement from the member explaining why they can’t come sign the roll book?

Homer motioned to close the meeting; Dalton seconded.

Meeting adjourned 3:45 am.

Respectfully submitted by Michelle Hatcher on 8/31/15 at 3:45 am.

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