December 2013 Open Meeting Summary 12062013
Tribal Open Meeting Summary 12/6/2013 held at the Tribal Office in Aynor, SC
CM’s Dalton, Susan, Homer, Richia, and John present. 2nd Chief Iris served as proxy for CoC Scott.
Dalton chaired the meeting in CoC Scott’s place.
October minutes read
2nd Chief Iris motioned to accept; Susan seconded
Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes
Financial Report: Alan
General Fund:
Oct: deposits: $4262.63, debits: $1531.24, balance: $8994.47
2 $125.00 deposit items returned
Nov: deposits: $11,148.67, debits: $5516.07, balance: $14627.07
2 $125.00 deposit items credited
$381.00 fraudulent charge deposited back into account
Building Fund:
Oct: deposits: $100.00, debits: $0.00, balance: $2315.85
Nov: deposits: $900.00, debits: $2069.98, balance: $1145.87
Made third loan payment
Chief Hatcher: would like to get enough money into Building Fund account to make final payment and leave $100 in it to keep the account
Richia motioned; Homer seconded to transfer BB&T funds to pay off loan on the Building Fund
Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes
Online Votes
11/17 Allow tribal member use of office
Homer-no, 2nd Chief Iris (Scott)-yes, Susan-yes, John-yes, Richia-yes
Chief Hatcher proposes online votes go to everybody before the vote is taken
Dalton suggested Michelle as point of contact since she has email addresses for most everybody
John: on this issue: didn’t we have a policy on the office?
Chief Hatcher: Jeanie forwarded an email saying rent, which could be done with Waccamaw Bucks and he asked for an exception
11/26 Re-vote to allow tribal member use of office
2nd Chief Iris (Scott)-yes, Susan-yes, John-absent, Richia-yes, Dalton-yes
12/2 Pay Tuscarora Youth Dancers for Pauwau Demonstrations $200
2nd Chief Iris (Scott)-yes, Susan-yes, John-yes, Homer-absent, Richia-yes, Dalton-yes
New Business
Committee Reports
Grants: Michelle
Nothing new till January & then start looking at sponsorships
Buildings & Grounds: John
Steps built, some painting done
Possible Work Day 12/7
Pauwau: Michelle
Very successful Pauwau, Karl was impressed
Debriefing 12/7 @ Ryan’s in Conway for volunteers
Homer: Karl and couple with him were very impressed
Chief Hatcher: thought attendance was less, but dollar amount says different
However, we don’t have an accurate count of demographics
Homer: women missed kids from last year that hung at out gate and helped with books
Mark A: possible help with count for next year: clicker device
John: the count is important for advertising and grants
John: sister in-law came & was impressed; never felt left out, even at fire circle
Inactive Tribal Members
Chief Hatcher suggested tabling it for 1 month
Richia; Homer seconded
Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes
Mark A: Bathroom Project
I have been working with SC State Representative Alan Clemmons, on getting the sewer tap, he has put me in touch with the Grand Strand Water and Sewer Authority, Who has given us a price of $3630.00 per no unforeseen problems. This would include the tank and grinder pump, along with the sewer tap.
I have two leads on grants that I am currently pursuing. If the grants don't work out we can continue to pursue the bathroom, bathhouse project, Grand Strand Water & Sewer will finance the connection with a down payment of $190.00, they would finance the balance over 20 years, with interest, and the payment would be less than $20.00 a month.
Crescent plumbing of South Carolina LLC, Has given me a written commitment to supply all fixtures, to include, handicap toilets, sinks and showers, and to do all the work involved to plumb the bath houses free of charge.
My suggestion and what I'm working on is to get a prefab storage building, 12x20 to turn into a bath house. I will keep you informed on the progress of this project.
Susan motioned to allow Mark to proceed; Richia; Homer seconded
Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes
Chief Hatcher
Jeanie W got her high school diploma & now enrolled in low enforcement
To 2nd Chief Phil: certificate of appreciation from Sumter Band
45 acres in land that may be donated
$500 drawing date
Susan motioned for 12/7; Richia seconded
Homer-no, 2nd Chief Iris-no, Susan-no, John-no, Richia-yes, Dalton-yes
John motioned for Family Day; Dalton seconded
Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-no, Dalton-yes
Fuel Receipts: $18.00 Check 1555
2nd Chief Iris-yes, Homer-yes, John-yes, Richia-yes, Susan-yes, Dalton-yes
John C: thanked Steve for helping at fire circle during Pauwau
Johnnie F: Family Day & shrimp: will need help purchasing shrimp this year since price went up (if we want the same thing as last year)
Chief Hatcher: Please sign card to Tubby
Susan motioned to close the meeting; 2nd Chief Iris seconded.
Meeting adjourned 8:30 pm.
Respectfully submitted by Michelle Hatcher on 12/9/13 at 11:44 pm.