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December 2013 Open Meeting Summary 12062013

Tribal Open Meeting Summary 12/6/2013 held at the Tribal Office in Aynor, SC

  1. CM’s Dalton, Susan, Homer, Richia, and John present. 2nd Chief Iris served as proxy for CoC Scott.

  2. Dalton chaired the meeting in CoC Scott’s place.

  3. October minutes read

  4. 2nd Chief Iris motioned to accept; Susan seconded

  5. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes

  6. Financial Report: Alan

  7. General Fund:

  8. Oct: deposits: $4262.63, debits: $1531.24, balance: $8994.47

  9. 2 $125.00 deposit items returned

  10. Nov: deposits: $11,148.67, debits: $5516.07, balance: $14627.07

  11. 2 $125.00 deposit items credited

  12. $381.00 fraudulent charge deposited back into account

  13. Building Fund:

  14. Oct: deposits: $100.00, debits: $0.00, balance: $2315.85

  15. Nov: deposits: $900.00, debits: $2069.98, balance: $1145.87

  16. Made third loan payment

  17. Chief Hatcher: would like to get enough money into Building Fund account to make final payment and leave $100 in it to keep the account

  18. Richia motioned; Homer seconded to transfer BB&T funds to pay off loan on the Building Fund

  19. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes

  20. Online Votes

  21. 11/17 Allow tribal member use of office

  22. Homer-no, 2nd Chief Iris (Scott)-yes, Susan-yes, John-yes, Richia-yes

  23. Chief Hatcher proposes online votes go to everybody before the vote is taken

  24. Dalton suggested Michelle as point of contact since she has email addresses for most everybody

  25. John: on this issue: didn’t we have a policy on the office?

  26. Chief Hatcher: Jeanie forwarded an email saying rent, which could be done with Waccamaw Bucks and he asked for an exception

  27. 11/26 Re-vote to allow tribal member use of office

  28. 2nd Chief Iris (Scott)-yes, Susan-yes, John-absent, Richia-yes, Dalton-yes

  29. 12/2 Pay Tuscarora Youth Dancers for Pauwau Demonstrations $200

  30. 2nd Chief Iris (Scott)-yes, Susan-yes, John-yes, Homer-absent, Richia-yes, Dalton-yes

  31. New Business

  32. Committee Reports

  33. Grants: Michelle

  34. Nothing new till January & then start looking at sponsorships

  35. Buildings & Grounds: John

  36. Steps built, some painting done

  37. Possible Work Day 12/7

  38. Pauwau: Michelle

  39. Very successful Pauwau, Karl was impressed

  40. Debriefing 12/7 @ Ryan’s in Conway for volunteers

  41. Homer: Karl and couple with him were very impressed

  42. Chief Hatcher: thought attendance was less, but dollar amount says different

  43. However, we don’t have an accurate count of demographics

  44. Homer: women missed kids from last year that hung at out gate and helped with books

  45. Mark A: possible help with count for next year: clicker device

  46. John: the count is important for advertising and grants

  47. John: sister in-law came & was impressed; never felt left out, even at fire circle

  48. Inactive Tribal Members

  49. Chief Hatcher suggested tabling it for 1 month

  50. Richia; Homer seconded

  51. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes

  52. Mark A: Bathroom Project

  53. I have been working with SC State Representative Alan Clemmons, on getting the sewer tap, he has put me in touch with the Grand Strand Water and Sewer Authority, Who has given us a price of $3630.00 per no unforeseen problems. This would include the tank and grinder pump, along with the sewer tap.

  54. I have two leads on grants that I am currently pursuing. If the grants don't work out we can continue to pursue the bathroom, bathhouse project, Grand Strand Water & Sewer will finance the connection with a down payment of $190.00, they would finance the balance over 20 years, with interest, and the payment would be less than $20.00 a month.

  55. Crescent plumbing of South Carolina LLC, Has given me a written commitment to supply all fixtures, to include, handicap toilets, sinks and showers, and to do all the work involved to plumb the bath houses free of charge.

  56. My suggestion and what I'm working on is to get a prefab storage building, 12x20 to turn into a bath house. I will keep you informed on the progress of this project.

  57. Susan motioned to allow Mark to proceed; Richia; Homer seconded

  58. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes

  59. Chief Hatcher

  60. Jeanie W got her high school diploma & now enrolled in low enforcement

  61. To 2nd Chief Phil: certificate of appreciation from Sumter Band

  62. 45 acres in land that may be donated

  63. $500 drawing date

  64. Susan motioned for 12/7; Richia seconded

  65. Homer-no, 2nd Chief Iris-no, Susan-no, John-no, Richia-yes, Dalton-yes

  66. John motioned for Family Day; Dalton seconded

  67. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-no, Dalton-yes

  68. Fuel Receipts: $18.00 Check 1555

  69. 2nd Chief Iris-yes, Homer-yes, John-yes, Richia-yes, Susan-yes, Dalton-yes

  70. John C: thanked Steve for helping at fire circle during Pauwau

  71. Johnnie F: Family Day & shrimp: will need help purchasing shrimp this year since price went up (if we want the same thing as last year)

  72. Chief Hatcher: Please sign card to Tubby

Susan motioned to close the meeting; 2nd Chief Iris seconded.

Meeting adjourned 8:30 pm.

Respectfully submitted by Michelle Hatcher on 12/9/13 at 11:44 pm.

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