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July 2014 Open Meeting Summary 07112014


Tribal Open Meeting Summary 7/11/2014 held at the Tribal Office in Aynor, SC

  1. CoC Scott, CM’s Dalton, Susan, John, Robert, and Rick present.

  2. June Minutes read

  3. Dalton: 5(b)(i)(2)(a) should not include Rick as a voting member yet

  4. Dalton motioned to accept with change; Rick seconded

  5. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  6. Financial Report: Alan

  7. General Fund

  8. Deposits: $1347.77 Debits: $1549.55 Balance: $13,032.17

  9. Chief Hatcher: a deposit & withdrawal for $1000 for TN trip included; $98 left, receipts included

  10. Building Fund

  11. Deposits: $25.00 Debits: $0.00 Balance: $1075.00

  12. Online Votes

  13. 6/14 Purchase tractor parts

  14. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  15. 6/14 Purchase & install 2 tractor tires

  16. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  17. 6/19 Make trip to TN (not used)

  18. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  19. 6/30 $500 to pay taxes on TN land (turned out to be $232, look over receipts)

  20. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  21. Old Business

  22. Membership Files

  23. Dorinda Ammons

  24. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  25. Justin Ammons

  26. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  27. Jessica Hudnall

  28. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  29. Harley Smith

  30. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  31. Jonathan Hudnall

  32. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  33. Inactive Membership List

  34. Dalton motioned to remove ID’s #448-452 on Monthly Report Query dated 7/11/2014

  35. 2nd Chief Iris

  36. Question about spousal/ associate members being required to use tribal court, but can’t constitutionally

  37. Dalton & Chief Hatcher: need to revise membership agreement

  38. John: If associate members came to tribal court, wouldn’t that make Chief part of judicial system?

  39. Chief Hatcher: If someone doesn’t conduct themselves properly, we should ask them to leave; not part of judicial system

  40. 2nd Chief Iris: Council needs to create a resolution

  41. 2nd Chief Cheryl: why wouldn’t they go before 2nd Chief Judicial?

  42. Dalton: that’s how Chief wants to handle it

  43. Chief Hatcher: that will work

  44. 2nd Chief Cheryl: Or Council as jury, 2nd Chief Judicial to hear case

  45. Chief Hatcher: that will work

  46. Children: we have to do something for them; get them involved

  47. Can’t B&G do something with trailer for the kids?

  48. Chief Hatcher: what good does it do if they are playing games over there and a meeting is going on here from a cultural aspect?

  49. 2nd Chief Iris: groom them; games, camping trips

  50. Darlene W: have to have a mix of fun & cultural

  51. Jeania K: would love to bring kids here, not sure younger ones would sit still long enough though

  52. 2nd Chief Iris: two people (Jessica & Hayes) willing to take over youth group

  53. Rick: let them watch a video about culture during the meeting

  54. Chief Hatcher: put electric, air, bathroom there now

  55. John: still don’t think we need toys

  56. John to work on it with Rick & present costs to Council

  57. John: need someone with carpentry skills

  58. Committee Reports

  59. Arts & Crafts: Susan

  60. Dalton motioned; Robert seconded for Chief Hatcher to be on committee

  61. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-abstain, Scott-yes

  62. Applications

  63. Darlene White

  64. Robert-yes, Chief Hatcher-yes, Susan-yes, 2nd Chief Iris-yes

  65. 2nd Chief Phil White

  66. Robert-yes, Chief Hatcher-yes, Susan-yes, 2nd Chief Iris-yes

  67. Neal Richard

  68. Robert-yes, Chief Hatcher-yes, Susan-yes, 2nd Chief Iris-yes

  69. Congratulations to new artists

  70. Chief Hatcher resigned from committee

  71. 2nd Chief Iris asked to schedule a meeting

  72. Chief Hatcher suggested nominating voting members/ Robert seconded

  73. 2nd Chief Phil, Neal nominated as voting members

  74. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  75. Now 6 members as voting members

  76. Grants: Michelle

  77. Section 184 Grant for Home Repairs

  78. Housing Trust Fund 10/1

  79. Through state; have to meet criteria

  80. No interim draws, only final payment

  81. Rebuilding Together for cosmetic home repairs

  82. Buildings & Grounds: John

  83. Thank you to Donnie, Richard T, Wayne T, Rick

  84. Cemetery Fund: $410

  85. Solstice: discussed making it more vendor-friendly as far as spacing

  86. Get away from spending money on all electrical outlets

  87. Move them behind tents to avoid tripping

  88. 5-6 RV spots for food court at front of grounds

  89. 200 amp box; 30 amp per site & water

  90. Spread them out, more than 22ft requested

  91. No RV’s in that area

  92. Susan: you’re still going to have a problem with congestion (and described spacing between dance circle and vendor circle)

  93. Chief Hatcher: too late to do this year; land has to heal

  94. Susan: Can food vendors see Pauwau from spot you want to put them?

  95. Dalton: separate the two issues out

  96. 2nd Chief Cheryl: power, space

  97. John: aside, if want to do a living village, dance circle is in wrong place

  98. John motioned to allot money for 6 RV spots; Dalton seconded

  99. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  100. Spring Trimmer Receipt: $390.48

  101. Neal & Wayne went through nature walk; want to reinstitute it

  102. Perhaps scouts could help

  103. Working on leveling & cool seal

  104. Pond fence: take down or revamp

  105. 2nd Chief Cheryl: teenage boys would like to go fishing

  106. Scott: before Pauwau?

  107. John: after

  108. Rick motioned to take down the fence, cut trees, revamp area after Pauwau; Susan seconded

  109. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  110. Pauwau: Susan

  111. Had meeting on 7/9/2014

  112. Hotel price is $53 this year; possibly next as well

  113. Hog Heaven fund raiser: $750

  114. Money to be used for 2 billboards

  115. Billboards: information sent to Lamar

  116. Rivertalk: Mon. @ 11:30, also a couple before Pauwau

  117. Debbie B brought up curbing Waccamaw Bucks to raffle & dues

  118. John: some people do so much work for Waccamaw Bucks, but get so little of them, after awhile they aren’t useful

  119. Scott: would rather them pay dues than win a $500 raffle

  120. Rick: after someone has volunteered for so much, why does he have to pay a gate fee?

  121. Chief Hatcher: we have to make money at Pauwau to pay people (MC’s, lead dancers, drum, etc…)

  122. Darlene W: make them non-transferable/ sole-use only

  123. Alan F: keep list throughout year of who works

  124. Michelle: all volunteer forms are supposed to be turned in to me

  125. Susan: Waccamaw Bucks help people who can’t come up with money to pay dues

  126. Dalton motioned to restrict Waccamaw Bucks to raffle/ dues; all volunteers to get a personal gate pass

  127. Chief Hatcher: not that simple- not everyone knows who volunteers

  128. Ahead of timeline

  129. Deadline for ads & Program Book articles is 8/15

  130. Darlene W asked about an “In Memory” page

  131. Susan: cost is $25; anyone can do them

  132. Mark A: would like to see different recipes

  133. Michelle: send them to us

  134. Fuel Receipt: $81.14 Check 593

  135. Dalton motioned; Rick seconded

  136. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  137. Chief Hatcher’s TN receipts looked over and accepted

  138. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  139. Aynor Hoe Down volunteers: John & Rick

  140. John motioned to spend $60 on Hoe Down fee; Dalton seconded

  141. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  142. Michelle to fill out and send form in

  143. Note: Done on 7/14/14

  144. 2nd Chiefs

  145. Cheryl: safe room: FEMA gives them to the state; still looking into it

  146. Possible alternate safe location in event of hurricane

  147. Not sure because we aren’t here at office all the time

  148. John: would it help as tribe since we have mobile homes; give tribal members a safer location?

  149. Darlene W: gone through all FEMA classes; not likely tribe will get it because there is a school a mile away

  150. Chief Hatcher

  151. To Mark A: good suggestion on program book

  152. We have & approved 2 master genealogy charts (James Hatcher, John Dimery)

  153. Will be required to have 80% core members when law changes

  154. 2nd Chief Iris: will have percentages next month

  155. Need to see birth certificates/ census report in all files

  156. Rep Rutherford: proposal for SC gaming to everyone

  157. Request him to tailor it to only state recognized Indian tribes

  158. Add sewer/ septic project to monthly agenda

  159. 4/4 vote was to begin with pump

  160. Drum briefing by Rick Hudnall

  161. 2nd Chief Phil asked about who would teach, where, etc…

  162. TN property: 2 thank you letters framed, signed by everyone for them

  163. Neal: If I were in TN, can I go hunt, fish, etc… there?

  164. Susan: don’t know about hunt, up to Council

  165. He’d like $5/ day for electric though

  166. Susan: Chief Norris said it would be good spot for retreat, sweat lodge

  167. Pauwau 9/20: Santee

Dalton motioned to close the meeting; Susan seconded.

Meeting adjourned 9:25 pm.

Respectfully submitted by Michelle Hatcher on 7/30/14 at 11:51 pm.

#minutes #meeting

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States