June 2016 Open Meeting Summary 06032016
Tribal Open Meeting Summary 06/03/2016 held at the Tribal Office in Aynor, SC
CM’s Dalton, Mark, Homer, and Rick present. CM Susan arrived later in the meeting.
Open Forum held.
May minutes read
Mark motioned to accept; Dalton seconded
Homer-yes, Mark-yes, Dalton-yes, Rick-yes
Financial Report
General Fund: $9167.03
Building Fund: $3976.75
Old Business
Cemetery Trustees Update
Wayne T’s email read stating Linda A, Richard T, Wayne T, and Joey W as trustees
Wayne T: Elder Dan will be cemetery manager, Ms. Staples needs to be voted on for trusteeship
Wayne T: there is a cemetery fund
Dalton: can we get a copy of the trustees’ paperwork?
Wayne T: sure
Allowing Chief Hatcher Total Associate Membership Application Control
Dalton: suggest to allow him to hand out and approve applications as he sees fit for Associate membership; they come to Council after one year for permanent membership
Homer agreed, as did Mark
Mark motioned to accept Dalton’s suggestion; Rick seconded
Homer-yes, Mark-yes, Dalton-yes, Rick-yes
New Business
Committee Reports
Grants: Michelle
SCAC: should hear back about grant 6/23-7/7
Pauwau: Michelle
Ongoing: PSA’s, Ads, Save-the-Date cards
Looking for Volunteers; get in touch with the committee
Constitution: Dalton
Newest copy of the constitution available for everyone to view
Needs a ballot sheet and then it’s ready to send out for a vote
Buildings & Grounds: Larry
Discussed new locks and coded deadbolts for tribal office
Dalton suggested putting the coded one on the backdoor for handicap
Alan disagreed; backdoor is hard to get in if handicap is by themselves and in a wheelchair
Mark motioned to put 1 keyless lock on front door and 1 deadbolt on the back door; Homer seconded
Homer-yes, Mark-yes, Dalton-yes, Rick-yes
Mark: rescind & amend my motion to add a deadbolt to the file room
Homer-yes, Mark-yes, Dalton-yes, Rick-yes
Larry: how many keys?
Dalton: start with 12; Council, Chiefs, Donnie, Elders, maybe a few extras
Drum: Rick
Practice next week
Receipts
Tractor: $62.98 Check 1055
Mark motioned; Dalton seconded
Homer-yes, Mark-yes, Dalton-yes, Rick-yes
Mower: $40.80 Check 1054
Mark motioned; Dalton seconded
Homer-yes, Mark-yes, Dalton-yes, Rick-yes
Membership Fees: Dalton
John T sent out an email to people with suggestions of changes to membership fees
Example: everyone must pay at least $10/year
Some people took issue with them because a lot of people who do the work of the tribe don’t need to pay more
Dalton: do think there needs to be changes
Examples:
Charging a renewal fee for cards
Paying for child cards since they are not usually done
Mark: they pay $20 upfront with their application
Dalton: I don’t care if they don’t pay for their first card
Homer: does it cost a lot to make these cards?
Dalton: no, about $0.50-0.60 each; biggest expense is the printer, which lasts for years
Rick: can see both sides; perhaps look at other organizations and see how they do it (example: masons)
Dalton: difference is you weren’t born a mason
Dalton: initial thought is John T’s proposals are good
Examples of people who wouldn’t have to pay:
65+
In tribal government 12+ years
Donated $600-1000 (12 years’ worth of fees)
Would change the expiration dates to 1-2 years to have a steady income
Rick: Masons don’t blackball you if dues aren’t current; you just can’t participate
Dalton: once your card expired or you became unreachable 3 times, you go to inactive and have 60 days to fix it, else you can’t participate, vote, etc
Once you’re on the roll, you can be contacted by BIA for federal recognition
Other agencies will accept associate membership for full benefits
It’s important to remember that membership fees were originally about participation, not about money
Rick: propose looking at other tribes that have working fee system
Tabled until Chief Hatcher is available
Membership Application Update (child turning 18)
Jonathan Hudnall (pending membership agreement)
Homer: are grandchildren members or can we give them an app?
Dalton: they are already members if they are children of current core members
Chief
SCIAC meeting
Western & Eastern band of Cherokee are trying to do away with all state recognition; SCIAC trying to preserve it
CMA meeting
Group recognition bill died in the House because the legislative session ended
Next year: Hunting & fishing licenses for all recognized Indians & ability to use game parts on crafts
How are we going to handle Associate memberships now with constitution?
Dalton: we ceded power to you
Chief: Who is replacing John T?
Dalton: waited until you got here; constitution changes not in effect yet
Chief: Membership Fees
Dalton went back over earlier suggestions
Chief: Rick- ideas?
Rick: can see both sides; we have to have something we can take back if they don’t pay
Look at other tribes’ or organizations’ working policies & go from there
Chief: Homer- ideas?
Homer: mixed emotions; people have to get off their butt to help
Why should you get your share if you didn’t contribute?
The $10/ year minimum suggestion isn’t bad
Chief: Mark: ideas?
Mark: need a policy to bring in fund for projects
Chief: there’s nothing to stop people from donating, even if they do volunteer
Just feel it’s arrogant to ask those who do volunteer to give more
Susan: have to remember that some people are paid up through Waccamaw Bucks
Chief: Elder Dan: ideas?
Elder Dan: $10 can hurt some, but donations are great
Rick: look at it like a house: have to put in money to make it a great house
Susan: can complicate federal recognition
Chief: how?
Dalton: it could affect percentage of core to non-core
Susan: can we drop people after recognition?
Chief: we have some who live right here in Aynor who won’t come to a meeting or even vote
Rick: what are your feelings about looking at other tribes?
Chief: in some tribes, you pay, else you’re out immediately
Rick: concerns on federal recognition if we got rid of deadweight?
Chief: you have to meet their standards; they don’t decide who is on the roll
Federal petition looked over & genealogy certified
Susan: would like internet access out here; can pull up census records
Michelle: we could scan each file to Drive
Dalton: simplest way would be for a centralized file for all genealogy
Susan: would use the computer to update the genealogy book with the newest members
Susan motioned to have Chief look into DSL cost, taxes, and contract length; Dalton seconded
Homer-yes, Susan-yes, Mark-yes, Dalton-yes, Rick-yes
Chief Hatcher to check on DSL at HTC
Chief suggested getting 1 file the way you want it to look for BIA & get 5-10 people to go through files
Dalton motioned to create a committee to handle this process and remove the restriction on Council members serving as the Chair for this committee; Mark seconded
Homer-yes, Susan-yes, Mark-yes, Dalton-yes, Rick-yes
Susan to serve as chair
Chief: would like to send a copy of the new constitution to the BIA
Susan: cost of printing & mailing to eligible voters was $386
Dalton: sent Lindsey S an email about the newsletter; I will do it this time
Letters of Intent need to go in it; send by email to Dalton
Susan
Pauwau Vendor Booths (Information))
Commission for the Blind
Social Security Administration
Veteran’s Administration
Arts & Crafts
Suk: need volunteers to help build
Shingles: 25 sq. ft. (one-half the suk)
10 Willows, with 3”, 10ft long PVC pipe to hold them
Approx. $351 for both
Chief if we take PVC, put it in the ground with cement, place the willow, will it still rot?
Rick: yes, around the cement
Mark: place rebar in the ground so it won’t touch the ground
Rick: perhaps use 4” PVC, use sealer, soak the willows
Will check on different ways
Chief to write out the budget to give to Brookgreen Gardens
Susan: any problem cutting willows off the property?
Larry: no
Susan: nominated Rick Hudnall for CoC; Mark seconded
Homer-yes, Susan-yes, Mark-yes, Dalton-yes
Rick: issued a big thank you to John T for all the work he did
Dalton: reminder: there are a few copies of the new constitution on the table; it’s also available by email
Mark motioned to close the meeting; Homer seconded.
Meeting adjourned 8:30 pm.
Respectfully submitted by Michelle Hatcher on 07/6/16 at 1:00 pm.