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June 2016 Open Meeting Summary 06032016

Tribal Open Meeting Summary 06/03/2016 held at the Tribal Office in Aynor, SC

  1. CM’s Dalton, Mark, Homer, and Rick present. CM Susan arrived later in the meeting.

  2. Open Forum held.

  3. May minutes read

  4. Mark motioned to accept; Dalton seconded

  5. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  6. Financial Report

  7. General Fund: $9167.03

  8. Building Fund: $3976.75

  9. Old Business

  10. Cemetery Trustees Update

  11. Wayne T’s email read stating Linda A, Richard T, Wayne T, and Joey W as trustees

  12. Wayne T: Elder Dan will be cemetery manager, Ms. Staples needs to be voted on for trusteeship

  13. Wayne T: there is a cemetery fund

  14. Dalton: can we get a copy of the trustees’ paperwork?

  15. Wayne T: sure

  16. Allowing Chief Hatcher Total Associate Membership Application Control

  17. Dalton: suggest to allow him to hand out and approve applications as he sees fit for Associate membership; they come to Council after one year for permanent membership

  18. Homer agreed, as did Mark

  19. Mark motioned to accept Dalton’s suggestion; Rick seconded

  20. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  21. New Business

  22. Committee Reports

  23. Grants: Michelle

  24. SCAC: should hear back about grant 6/23-7/7

  25. Pauwau: Michelle

  26. Ongoing: PSA’s, Ads, Save-the-Date cards

  27. Looking for Volunteers; get in touch with the committee

  28. Constitution: Dalton

  29. Newest copy of the constitution available for everyone to view

  30. Needs a ballot sheet and then it’s ready to send out for a vote

  31. Buildings & Grounds: Larry

  32. Discussed new locks and coded deadbolts for tribal office

  33. Dalton suggested putting the coded one on the backdoor for handicap

  34. Alan disagreed; backdoor is hard to get in if handicap is by themselves and in a wheelchair

  35. Mark motioned to put 1 keyless lock on front door and 1 deadbolt on the back door; Homer seconded

  36. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  37. Mark: rescind & amend my motion to add a deadbolt to the file room

  38. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  39. Larry: how many keys?

  40. Dalton: start with 12; Council, Chiefs, Donnie, Elders, maybe a few extras

  41. Drum: Rick

  42. Practice next week

  43. Receipts

  44. Tractor: $62.98 Check 1055

  45. Mark motioned; Dalton seconded

  46. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  47. Mower: $40.80 Check 1054

  48. Mark motioned; Dalton seconded

  49. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  50. Membership Fees: Dalton

  51. John T sent out an email to people with suggestions of changes to membership fees

  52. Example: everyone must pay at least $10/year

  53. Some people took issue with them because a lot of people who do the work of the tribe don’t need to pay more

  54. Dalton: do think there needs to be changes

  55. Examples:

  56. Charging a renewal fee for cards

  57. Paying for child cards since they are not usually done

  58. Mark: they pay $20 upfront with their application

  59. Dalton: I don’t care if they don’t pay for their first card

  60. Homer: does it cost a lot to make these cards?

  61. Dalton: no, about $0.50-0.60 each; biggest expense is the printer, which lasts for years

  62. Rick: can see both sides; perhaps look at other organizations and see how they do it (example: masons)

  63. Dalton: difference is you weren’t born a mason

  64. Dalton: initial thought is John T’s proposals are good

  65. Examples of people who wouldn’t have to pay:

  66. 65+

  67. In tribal government 12+ years

  68. Donated $600-1000 (12 years’ worth of fees)

  69. Would change the expiration dates to 1-2 years to have a steady income

  70. Rick: Masons don’t blackball you if dues aren’t current; you just can’t participate

  71. Dalton: once your card expired or you became unreachable 3 times, you go to inactive and have 60 days to fix it, else you can’t participate, vote, etc

  72. Once you’re on the roll, you can be contacted by BIA for federal recognition

  73. Other agencies will accept associate membership for full benefits

  74. It’s important to remember that membership fees were originally about participation, not about money

  75. Rick: propose looking at other tribes that have working fee system

  76. Tabled until Chief Hatcher is available

  77. Membership Application Update (child turning 18)

  78. Jonathan Hudnall (pending membership agreement)

  79. Homer: are grandchildren members or can we give them an app?

  80. Dalton: they are already members if they are children of current core members

  81. Chief

  82. SCIAC meeting

  83. Western & Eastern band of Cherokee are trying to do away with all state recognition; SCIAC trying to preserve it

  84. CMA meeting

  85. Group recognition bill died in the House because the legislative session ended

  86. Next year: Hunting & fishing licenses for all recognized Indians & ability to use game parts on crafts

  87. How are we going to handle Associate memberships now with constitution?

  88. Dalton: we ceded power to you

  89. Chief: Who is replacing John T?

  90. Dalton: waited until you got here; constitution changes not in effect yet

  91. Chief: Membership Fees

  92. Dalton went back over earlier suggestions

  93. Chief: Rick- ideas?

  94. Rick: can see both sides; we have to have something we can take back if they don’t pay

  95. Look at other tribes’ or organizations’ working policies & go from there

  96. Chief: Homer- ideas?

  97. Homer: mixed emotions; people have to get off their butt to help

  98. Why should you get your share if you didn’t contribute?

  99. The $10/ year minimum suggestion isn’t bad

  100. Chief: Mark: ideas?

  101. Mark: need a policy to bring in fund for projects

  102. Chief: there’s nothing to stop people from donating, even if they do volunteer

  103. Just feel it’s arrogant to ask those who do volunteer to give more

  104. Susan: have to remember that some people are paid up through Waccamaw Bucks

  105. Chief: Elder Dan: ideas?

  106. Elder Dan: $10 can hurt some, but donations are great

  107. Rick: look at it like a house: have to put in money to make it a great house

  108. Susan: can complicate federal recognition

  109. Chief: how?

  110. Dalton: it could affect percentage of core to non-core

  111. Susan: can we drop people after recognition?

  112. Chief: we have some who live right here in Aynor who won’t come to a meeting or even vote

  113. Rick: what are your feelings about looking at other tribes?

  114. Chief: in some tribes, you pay, else you’re out immediately

  115. Rick: concerns on federal recognition if we got rid of deadweight?

  116. Chief: you have to meet their standards; they don’t decide who is on the roll

  117. Federal petition looked over & genealogy certified

  118. Susan: would like internet access out here; can pull up census records

  119. Michelle: we could scan each file to Drive

  120. Dalton: simplest way would be for a centralized file for all genealogy

  121. Susan: would use the computer to update the genealogy book with the newest members

  122. Susan motioned to have Chief look into DSL cost, taxes, and contract length; Dalton seconded

  123. Homer-yes, Susan-yes, Mark-yes, Dalton-yes, Rick-yes

  124. Chief Hatcher to check on DSL at HTC

  125. Chief suggested getting 1 file the way you want it to look for BIA & get 5-10 people to go through files

  126. Dalton motioned to create a committee to handle this process and remove the restriction on Council members serving as the Chair for this committee; Mark seconded

  127. Homer-yes, Susan-yes, Mark-yes, Dalton-yes, Rick-yes

  128. Susan to serve as chair

  129. Chief: would like to send a copy of the new constitution to the BIA

  130. Susan: cost of printing & mailing to eligible voters was $386

  131. Dalton: sent Lindsey S an email about the newsletter; I will do it this time

  132. Letters of Intent need to go in it; send by email to Dalton

  133. Susan

  134. Pauwau Vendor Booths (Information))

  135. Commission for the Blind

  136. Social Security Administration

  137. Veteran’s Administration

  138. Arts & Crafts

  139. Suk: need volunteers to help build

  140. Shingles: 25 sq. ft. (one-half the suk)

  141. 10 Willows, with 3”, 10ft long PVC pipe to hold them

  142. Approx. $351 for both

  143. Chief if we take PVC, put it in the ground with cement, place the willow, will it still rot?

  144. Rick: yes, around the cement

  145. Mark: place rebar in the ground so it won’t touch the ground

  146. Rick: perhaps use 4” PVC, use sealer, soak the willows

  147. Will check on different ways

  148. Chief to write out the budget to give to Brookgreen Gardens

  149. Susan: any problem cutting willows off the property?

  150. Larry: no

  151. Susan: nominated Rick Hudnall for CoC; Mark seconded

  152. Homer-yes, Susan-yes, Mark-yes, Dalton-yes

  153. Rick: issued a big thank you to John T for all the work he did

  154. Dalton: reminder: there are a few copies of the new constitution on the table; it’s also available by email

Mark motioned to close the meeting; Homer seconded.

Meeting adjourned 8:30 pm.

Respectfully submitted by Michelle Hatcher on 07/6/16 at 1:00 pm.

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