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June 2016 Open Meeting Summary 06032016

Tribal Open Meeting Summary 06/03/2016 held at the Tribal Office in Aynor, SC

  1. CM’s Dalton, Mark, Homer, and Rick present. CM Susan arrived later in the meeting.

  2. Open Forum held.

  3. May minutes read

  4. Mark motioned to accept; Dalton seconded

  5. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  6. Financial Report

  7. General Fund: $9167.03

  8. Building Fund: $3976.75

  9. Old Business

  10. Cemetery Trustees Update

  11. Wayne T’s email read stating Linda A, Richard T, Wayne T, and Joey W as trustees

  12. Wayne T: Elder Dan will be cemetery manager, Ms. Staples needs to be voted on for trusteeship

  13. Wayne T: there is a cemetery fund

  14. Dalton: can we get a copy of the trustees’ paperwork?

  15. Wayne T: sure

  16. Allowing Chief Hatcher Total Associate Membership Application Control

  17. Dalton: suggest to allow him to hand out and approve applications as he sees fit for Associate membership; they come to Council after one year for permanent membership

  18. Homer agreed, as did Mark

  19. Mark motioned to accept Dalton’s suggestion; Rick seconded

  20. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  21. New Business

  22. Committee Reports

  23. Grants: Michelle

  24. SCAC: should hear back about grant 6/23-7/7

  25. Pauwau: Michelle

  26. Ongoing: PSA’s, Ads, Save-the-Date cards

  27. Looking for Volunteers; get in touch with the committee

  28. Constitution: Dalton

  29. Newest copy of the constitution available for everyone to view

  30. Needs a ballot sheet and then it’s ready to send out for a vote

  31. Buildings & Grounds: Larry

  32. Discussed new locks and coded deadbolts for tribal office

  33. Dalton suggested putting the coded one on the backdoor for handicap

  34. Alan disagreed; backdoor is hard to get in if handicap is by themselves and in a wheelchair

  35. Mark motioned to put 1 keyless lock on front door and 1 deadbolt on the back door; Homer seconded

  36. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  37. Mark: rescind & amend my motion to add a deadbolt to the file room

  38. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  39. Larry: how many keys?

  40. Dalton: start with 12; Council, Chiefs, Donnie, Elders, maybe a few extras

  41. Drum: Rick

  42. Practice next week

  43. Receipts

  44. Tractor: $62.98 Check 1055

  45. Mark motioned; Dalton seconded

  46. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  47. Mower: $40.80 Check 1054

  48. Mark motioned; Dalton seconded

  49. Homer-yes, Mark-yes, Dalton-yes, Rick-yes

  50. Membership Fees: Dalton

  51. John T sent out an email to people with suggestions of changes to membership fees

  52. Example: everyone must pay at least $10/year

  53. Some people took issue with them because a lot of people who do the work of the tribe don’t need to pay more

  54. Dalton: do think there needs to be changes

  55. Examples:

  56. Charging a renewal fee for cards

  57. Paying for child cards since they are not usually done

  58. Mark: they pay $20 upfront with their application

  59. Dalton: I don’t care if they don’t pay for their first card

  60. Homer: does it cost a lot to make these cards?