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December 2016 Open Meeting Summary


Tribal Open Meeting Summary 12/2/2016 held at the Tribal Office in Aynor, SC

  1. CM’s Dalton, John, Robert, and CoC Rick present. 2nd Chief Cheryl served as a proxy for Susan and Mark.

  2. Alan F: CMA meeting/ jobs education meeting

  3. You can get certified if you own your own business

  4. Will have a scholarship guide in mid-Jan

  5. GED program for those interested

  6. 2nd Chief Cheryl: do they work with the Small Business Association?

  7. Alan: unsure

  8. October minutes read

  9. No quorum

  10. John T: motions that minutes are read & voted online ahead of time; Rick seconded

  11. 2nd Chief Cheryl (Susan)-yes, 2nd Chief Cheryl (Mark)-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  12. Financial Report

  13. General Fund: $18,236.85

  14. Building Fund: $4449.30

  15. John T: Cemetery Fund: $541.28

  16. Old Business

  17. Cemetery Encroachment: 2nd Chief Cheryl

  18. Hearing contested by Mr. James’ attorney; says tribe is a corporation; may have to go to municipal court

  19. John T: can trustee not file on behalf of the cemetery as an individual?

  20. 2nd Chief Cheryl: yes, not just one, but all of them

  21. Investor Proposal by John T

  22. Each $1000 invested, you would reap reward

  23. It could be a big gamble

  24. Numbers in proposal are arbitrary right now

  25. Terms of repayment can be dictated

  26. Could do the same for the parking project

  27. Elder Doug: why can’t you put separate business in name of WIP and let it draw interest?

  28. John T: most of us can’t run businesses

  29. Elder Doug: federal recognition has been a 25year deal; need enough money to get it

  30. Rick: any outside investors?

  31. John T: may not have as many legal ramifications with tribal members

  32. Dalton: good idea; think amounts should be smaller to make it accessible

  33. Alan: concern that outside investors could try to take over

  34. Dalton: make shares nontransferable; share of profits- make it their share of distribution+1

  35. 2nd Chief Cheryl: why not beneficial?

  36. Dalton: don’t want to be paying them out for years from now

  37. Elder Doug: agreement could be a %, but it has to be attractive

  38. New Business

  39. Committee Reports

  40. Arts & Crafts: 2nd Chief Cheryl (Susan)

  41. 12/10 Class to create chokers: @2pm: $35/ person, includes supplies

  42. Suk at Brookgreen: thanks to Susan, Marion, Rick, Cheryl

  43. Grants: Michelle

  44. Finalizing SCAC paperwork

  45. Looking at possible ANA Grants

  46. 2nd Chief Cheryl: look into USDA Rural Development for funding

  47. Pauwau: Michelle

  48. Outbrief Volunteer Dinner held 11/12; thanks to all who attended

  49. Demographics Sheets worked well for first time, though need relocation on grounds

  50. 2nd Chief Cheryl: used data from sheets to create Sample Segmentation Sheet to give a better visual idea of where people are coming from and what ages they are

  51. Meeting: 2nd Thursday in Jan at tribal office at 6pm

  52. Volunteer signup sheets on office table, can also let someone on committee know

  53. Buildings & Grounds: Rick

  54. Larry J resigned as Chair; committee nominated Neal R

  55. Thanks to Larry J for his hard work

  56. John T: electric?

  57. Rick: working on getting it up to code and raising the dance circle

  58. John T: move the circle?

  59. Was the backhoe/ dump truck looked into?

  60. Neal R: place off Hwy 905 has heavy-duty equipment

  61. Track hoe: deliver and use for 1 week: $1800

  62. John T: increasing outlets to 30

  63. Rick: yes, and food vendors with electric boxes too

  64. 2nd Chief Cheryl: what about cement?

  65. Rick: circle needs to be elevated first

  66. John T: sounded like the whole grounds, but at least the RV spots

  67. Rick: do we have a contact with GSW&S for sod?

  68. Elder Dan: Chris

  69. Drum: Rick

  70. Alan: 2nd Chief Phil has built a stand

  71. Parking Lot & Shuttle: John T

  72. Talked to Ray & will talk to cycle places to check for interest

  73. Looking at Feb 1 start date

  74. Rick: check into Hogowner’s Association

  75. Fuel Receipts

  76. Fuel: $28.00 Check 557

  77. 2nd Chief Cheryl (Susan)-yes, 2nd Chief Cheryl (Mark)-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  78. Membership: Jeania

  79. Robyn Deerchaser inquired about her & her two children’s memberships

  80. She sent us a letter (shown) signed by her and her children that resigned their memberships

  81. Alan: she also joined Pee Dee tribe

  82. Dalton: she would have to reapply, but now under Chief control

  83. Under Review List

  84. Offer them a second chance and allow them to appeal (for $25 fee)

  85. Old and new honorary membership types explained

  86. John T: motion being accepted as a full member requires 1 year’s fees paid

  87. Dalton: would make it a policy letter or resolution because Susan is doing a drop dead date on files & I would encourage an annual ID card

  88. 2nd Chief Cheryl: would do 2 or 4 year

  89. John T: pre or post-pay?

  90. Dalton: either is fine

  91. John: rescind my motion

  92. Dalton, Susan to work on resolution

  93. Rick: how difficult is it to send out a letter 2 months before cards expire?

  94. Rick: do we start everyone at the same time with same date?

  95. Elder Dan: how many are paying now?

  96. Michelle: some are

  97. Rick: suggest starting in Jan and renew on DoB

  98. Michelle: current resolution starts in August each year; would need to be rewritten or folded into another resolution

  99. File Sign-Out Form: to remove files, scan to pc, return when done

  100. Came in handy at Pauwau

  101. Retired & Denial letters created

  102. Maybe a Request of Address Change too

  103. Inactive List: 8 names

  104. Rick: does anyone know the people on the list?

  105. Richard T to talk to brother in-law and get back in Jan

  106. Rick: the other 7 names are up for removal; Dalton motioned; Rick seconded

  107. 2nd Chief Cheryl (Susan)-yes, 2nd Chief Cheryl (Mark)-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  108. Membership Updates to full status

  109. John motioned to updated the following files; Dalton seconded:

  110. Kenneth Stone

  111. Jean Hayes

  112. Voting: Elders

  113. Received 3 ballots postmarked on time

  114. Council: Dalton: 3; Rick: 3, John:1, Robert: 1, Neal: 2, Jeania B: 2

  115. Won’t change election results

  116. Constitution: yes: 3

  117. Special Needs Fishing Day

  118. Elder Doug: start fundraising now

  119. Rick suggests Elders keep the money

  120. Dalton: in a separate account?

  121. Or have it earmarked in their check memo line

  122. Alan F: will talk to DNR about trailers

  123. Mark’s email: Rick

  124. Mark sent an email to me and requested I forward it to Council

  125. John T: it was proposed that we give gifts to Donnie & Michelle for their work

  126. Propose we give them $200 each from general fund; Robert seconded

  127. Dalton: puts me in awkward position

  128. 2nd Chief Cheryl (Susan)-yes, 2nd Chief Cheryl (Mark)-yes, John-yes, Robert-yes, Dalton-abstain, Rick-yes

  129. Chief Hatcher/ Susan to sign checks when they return

  130. 2nd Chiefs

  131. Cheryl: more on USDA grant: $10,000-$500,000, smaller amounts get priority

  132. Used for training, technology, land, removal of buildings, roads

  133. Status: open

  134. Michelle: cutoff date?

  135. 2nd Chief Cheryl: we’ll need to go to Grants.gov to view full grant

Robert motioned to close the meeting; John seconded.

Meeting adjourned 8:45 pm.

Respectfully submitted by Michelle Hatcher on 1/10/17 at 1:45 pm.

#meeting #minutes

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States