September 2017 Open Meeting Summary
Tribal Open Meeting Summary 9/01/2017 held at the Tribal Office in Aynor, SC
CM’s John, Mark, Dalton, Susan, and CoC Rick present. 2C Cheryl arrived at 8pm.
Jeania Kidder was sworn into Tribal Council by CoC Rick
Financial Report
General Fund: $8796.48
Building Fund: $1286.27
Mark: thought the building fund account was supposed to be closed since the committee dissolved?
Susan: closing the building fund account won’t let us track money given to specific projects; people have donated for specific items
Cemetery Fund: $531.26
Online Votes
7/13 Vote to Hire/ Disregard PI in Sampson case
Susan- disregard, John-disregard, Mark-disregard, Dalton-disregard, Rick-disregard
8/10 Approve June Minutes with Changes
Susan-abstain, John-yes, Mark-yes, Dalton-yes, Rick-yes
8/10 Approve July Minutes
Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-abstain
8/10 Pay fuel receipts for 6 weeks $80.78 Check 583
Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Old Business
Roof Case Update: decided not to hire PI
CoC Rick: want to refile
Susan: police have to serve him first
CoC Rick motioned to refile; Mark seconded
Want it to fall around 12/25, so Oct 1
Susan: not sure how long it took to put it together the first time
CoC Rick: want to do my part by mid-Nov
John: then file now
CoC amended his motion to refile now
Susan-yes, Jeania-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Attendance Proposal by CM John
It is used to show if CM’s are doing their job
Handout passed out
John: it goes by the oath and also gives us the ability to remove people for cause
Elder Dan: isn’t this already in the constitution?
John: no, just in the oath
It also asks for 3 Elders to be present to help ensure we act constitutionally
We request that the Elders make their own attendance policy
We also want 1 2nd Chief present since they can give proxy votes
We are looking into electronic meetings (Skype, Google Hangouts, etc)
Scheduled activities need our government’s presence
Susan: would like to change the online vote response to 48 hours; I may not look at email within 24 hours
CoC Rick: encourage 24; require 48
Dalton: not sure we need to require it; we get at least 4 responses quickly
Mark: I think with any online votes, we should discuss and then vote
John: this is a good baseline
Elder Position: Ronnie Hatcher was nominated
Susan: we’ve seen you sporadically; how committed are you to coming to meetings?
Ronnie: committed, just not the last few months
John: have you read the constitution about Elder job requirements?
Ronnie:no
John: can you use email, etc to communicate?
Ronnie: FB Messenger
John: what motivates you to accept the position?
Ronnie: old, it’s a sense of pride
Dalton: what do you think your role in the Elders will be?Elders position is to nag Council when we do something wrong. Can you handle telling us no, knowing we may argue back and do it without alienating anyone?
Ronnie: yes, I can handle arguing
Dalton: you have to know the constitution to be able to tell us we’re wrong
Ronnie: comfortable with that
CoC Rick: you were nominated, but did you want it?
Ronnie: I thought about it
CoC Rick: will you be able to attend functions?
Ronnie: should be there
Dalton: how is your health?
Ronnie: okay except my knees
Jeania: being an Elder is an honor. Did accept the nomination out of interest or obligation?
Ronnie: thought about it
John: how do you think we do as a Tribal Council?
Ronnie: right now, good
John: I wish people would tell us if we aren’t doing good; we need input
Elder Dan: no one has come to me and said anything about Tribal Council
Mark motioned to accept Ronnie as Elder; Susan seconded
Susan-yes, Jeania-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Ronnie sworn into Council of Elders by CoC Rick
New Business
Mark: we need to help Donnie out; Homer used to, but now he’s starving. We need to help our own. He takes care of this land.
Susan: he gets $800/month and has no house payment
Rick: I’ve cut grass a couple of times with Wayne & Mark has a good argument
Mark: when he moved here, he used his new lawnmower and wore it out on our grounds
Jeania: does he get reimbursed gas?
Susan: we pay the fuel bill
Rick: how many hours does he spend mowing?
Mark: he does 2-3 hours in the morning and evening, depending on heat,
Rick: so roughly 100 hours/ month
Mark: if you’re trying to look at each hour and dollar spent, it’s the wrong way to do a member
John: what was the deal on the contract: did he ask for money?
Mark: the last contract is null and void because it was breached; he does more than cut grass; he takes out the trash
Susan: we don’t have to decide it tonight & I would like to bring the Chief in; you’re making it demanding
Mark: not demanding, but you’re putting a dollar amount on him
Susan: my mother gets $700/month and survives
Mark: your word- survives; & you don’t help her at all?
Dalton: I don’t care what he does; I care what he needs
Mark: I care what he needs
Dalton: Michelle does a lot each month
Mark: it’s different when you’re in an AC’d home
Dalton: you brought up the contract
Mark: it’s null & void
Dalton: then we need to make a new contract, yes?
Mark: yes
Dalton: then we can put it in the contract
CoC Rick: important part is that he needs food & I will take Donnie to the grocery store
CoC Rick motioned to spend $100, but wants Tribal Council’s opinion
John gave $50, others donated
John: we will discuss it at the next work meeting; Dalton agreed
Mark: and have Chief here
Amended to discuss it at the next work meeting with Chief & Donnie
Susan: and bring up the mailbox
Thanks to everyone who donated
Susan
Wedding for 9/2 won’t be here because of rain; Plan B is the park from 1-4
Propose that when a meeting falls on Labor Day weekend, we move it to the second Friday; Mark seconded
Susan-yes, Jeania-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Dalton
FB has a new feature to let you donate your birthday to causes; we received $75 for mine
CoC Rick:Richard called about his ID card
Susan: 2C Cheryl is working on it and will try to get with Jeania
Jeania: I will call her
Fuel Receipts
$73.96 Check 586
Susan-yes, Jeania-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Committee Reports
Arts & Crafts: Susan
Found display cases, just need help getting them here
Mark: a lot of rain in the old building; it needs work
Certified artists: you can sell 1 item at the tribal book
If it sells, you can decide if you want to sell next year in a booth
Dalton: and you get to keep the money
CoC Rick: looking at us purchasing items to sell for School Day from Mark Williams
Susan: no, they use plastic
Elder Dan: I don’t think we should either; we have called people out for it in the past
Becky: you can make $5 items out of real materials; like Susan, not using plastic
Fire Mountain Gems has great sales
Susan: how many people do we need?
CoC Rick: more than we’ve got now
Mark: set up a day to make items
CoC Rick: we need different ideas, choices to purchase
Grants: Michelle
SCAC: we didn’t get, according to their site
Susan: we didn’t; we received decline letter today
Pauwau: Michelle
Ads to be sold
Looking for older Pauwau pictures for program book
Looking for volunteers for Nov for all areas; send any of us an email or call
Next meeting 9/14
CoC Rick: what are the chances of Hank and Homer getting a page?
Susan: already covered
Dalton: and anyone can buy a memoriam page
Susan: we could have the meeting at my house if the hurricane comes
We need volunteers to help build benches
Glenn: do I need to go buy the materials?
Dalton: if you can or take Susan or Michelle with the credit card
Mark: concerned about safety if the blocks come apart
Dalton, Susan: we’re gluing them together
Drum: CoC Rick
We played at Homer’s funeral
Susan: y’all did good. Are you also doing School Day?
CoC Rick: that’s the plan
Old Business
Cemetery Encroachment: 2C Cheryl
They will pay for the survey & want us to pay the recording cost and deed
We will probably have to pay more than them
CoC Rick
Timeframe?
2C Cheryl: they’ve probably already done the survey, just need to vote to do the recording costs & deed
Will it be a usable property?
2C Cheryl: they took usable, so it would have to be, so vote to do the recording & deed contingent on usability
John: motion we pay deed pre and recording fees out of escrow; Rick seconded
Susan-yes, Jeania-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
2C Cheryl
LLC: it would be in our interest to not have Chief as an agent; chief has suggested that Terry be our go-to lawyer, perhaps he could be an agent
Dalton: I would need to know the parameters & how much money he would want
Find out the details and get back to us
Salesforce Webinar 9/6
Hope to meet with Doug this month and launch as early as October
Rick: membership ID cards
2C Cheryl: received Microsoft invite, need to get my username/password; Microsoft is paid up
Need cards for Richard Turner, Glenn Turner
Mark: and Belinda Chatham
Michelle: and new cards for Jeania Kidder and Ronnie Hatcher showing their position
Rick motioned to close the meeting; Mark seconded.
Meeting adjourned 8:37 pm.
Respectfully submitted by Michelle Hatcher on 9/14/17 at 1:14 am.