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September 2017 Open Meeting Summary

Tribal Open Meeting Summary 9/01/2017 held at the Tribal Office in Aynor, SC

  1. CM’s John, Mark, Dalton, Susan, and CoC Rick present. 2C Cheryl arrived at 8pm.

  2. Jeania Kidder was sworn into Tribal Council by CoC Rick

  3. Financial Report

  4. General Fund: $8796.48

  5. Building Fund: $1286.27

  6. Mark: thought the building fund account was supposed to be closed since the committee dissolved?

  7. Susan: closing the building fund account won’t let us track money given to specific projects; people have donated for specific items

  8. Cemetery Fund: $531.26

  9. Online Votes

  10. 7/13 Vote to Hire/ Disregard PI in Sampson case

  11. Susan- disregard, John-disregard, Mark-disregard, Dalton-disregard, Rick-disregard

  12. 8/10 Approve June Minutes with Changes

  13. Susan-abstain, John-yes, Mark-yes, Dalton-yes, Rick-yes

  14. 8/10 Approve July Minutes

  15. Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-abstain

  16. 8/10 Pay fuel receipts for 6 weeks $80.78 Check 583

  17. Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  18. Old Business

  19. Roof Case Update: decided not to hire PI

  20. CoC Rick: want to refile

  21. Susan: police have to serve him first

  22. CoC Rick motioned to refile; Mark seconded

  23. Want it to fall around 12/25, so Oct 1

  24. Susan: not sure how long it took to put it together the first time

  25. CoC Rick: want to do my part by mid-Nov

  26. John: then file now

  27. CoC amended his motion to refile now

  28. Susan-yes, Jeania-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  29. Attendance Proposal by CM John

  30. It is used to show if CM’s are doing their job

  31. Handout passed out

  32. John: it goes by the oath and also gives us the ability to remove people for cause

  33. Elder Dan: isn’t this already in the constitution?

  34. John: no, just in the oath

  35. It also asks for 3 Elders to be present to help ensure we act constitutionally

  36. We request that the Elders make their own attendance policy

  37. We also want 1 2nd Chief present since they can give proxy votes

  38. We are looking into electronic meetings (Skype, Google Hangouts, etc)

  39. Scheduled activities need our government’s presence

  40. Susan: would like to change the online vote response to 48 hours; I may not look at email within 24 hours

  41. CoC Rick: encourage 24; require 48

  42. Dalton: not sure we need to require it; we get at least 4 responses quickly

  43. Mark: I think with any online votes, we should discuss and then vote

  44. John: this is a good baseline

  45. Elder Position: Ronnie Hatcher was nominated

  46. Susan: we’ve seen you sporadically; how committed are you to coming to meetings?

  47. Ronnie: committed, just not the last few months

  48. John: have you read the constitution about Elder job requirements?

  49. Ronnie:no

  50. John: can you use email, etc to communicate?

  51. Ronnie: FB Messenger

  52. John: what motivates you to accept the position?

  53. Ronnie: old, it’s a sense of pride

  54. Dalton: what do you think your role in the Elders will be?Elders position is to nag Council when we do something wrong. Can you handle telling us no, knowing we may argue back and do it without alienating anyone?

  55. Ronnie: yes, I can handle arguing

  56. Dalton: you have to know the constitution to be able to tell us we’re wrong

  57. Ronnie: comfortable with that

  58. CoC Rick: you were nominated, but did you want it?