September 2019 Open Meeting
Tribal Open Meeting Summary 9/13/2019 held at the Tribal Office in Aynor, SC
CM’s Robert, Susan, John, Marion, Alan, Dalton, and CoC Rick present. Elders Doug, Becky, and Dan present. 2C Cheryl present.
Chief Hatcher introduced Carla Goodson who has helped with the National Guard
Carla: group collects donations, gloves, food, water for reservations dealing with catastrophes
Collected saddles for Sacred Ride, which lasts 18 days
Provide a space for people to sleep (25/ room or area)
Do pickups in Grey Court, Missouri, Rosebud, Navaho, Montana, New Mexico
Need bulk food, tents, laundry detergent, gloves
Organization started by Roger Dupuis (sp?)
Motto: Native Flags under one Nation
John T: are you asking for tribal food run or personal
Carla: both; all is appreciated
John: we could post to website, Facebook, email
Financial Report: not available
Online Votes
8/9 Join NCAI
Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes
9/2 Postpone meeting till 9/13 due to Hurricane Dorian
Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes
9/6 Accept August meeting summary with correction
Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-abstain
Old Business
Receipts
Fuel $114.40 Check 754
Alan: talk to Donnie about buying premium gas
Dalton: motion to not reimburse for premium gas
Rick: consider adding Seafoam to gas
John: we don’t use premium for anything but lawnmower
Rick: he should be using the tractor
Marion: he uses the tractor on the back side
Rick: he should use the tractor as much as possible
John T: unless he buys Ethanol-free
John T: make a policy- no premium fuel, use Seafoam, use tractor as much as possible
Rick: I’d like to see gas cost cut in half; use diesel
Chief Hatcher to talk to Donnie
Dalton: withdraw my motion
John: Ms. Ammons’ letter
Need a complete & accurate database for labels
2C Cheryl: NeonCRM costs $400 to merge
Labels could be printed from Filekeeper’s database
Rick: when can we get the letters out?
Dalton: if you send me a spreadsheet, I can do it from work, just need the letter
Rick: mail by Monday?
Dalton: probably Tuesday/ Wednesday- print labels, stuff envelope
Lockbox receipt for office keys per Chief Hatcher’s suggestion
To Rick Hudnall: $100.27 check 755
Cemetery: tribal members can cut it & be reimbursed
Elder Dan: trustees are going to do what they can
Chief Hatcher: check from attorney received & deposited
2C Cheryl: if I don’t have access to the most recent Access database, how can I change things?
Dalton: email Starla a copy of the changes
Let each other know when you’re each using the database since only 1 can make changes at a time
Let’s set up a committee
Chief Hatcher: want Starla, Cheryl, Dalton, Marie, Patty to get together
Committee Reports
Buildings & Grounds: Glenn
Put in a request for donations at Lowe’s
Does the insurance policy cover bleachers?
Chief: keep doing what we’re doing
Dalton: so bleachers can be used?
Chief Hatcher: yes
Glenn: I’ll finish buying materials
Owen’s Steel said they’d lower the price on metal
Marion C donated some
Paint for posts around circle; need 4 colors
Rick: motion to give $450 to buy paint; Alan seconded
Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes
If it costs more, Glenn will buy it
Weed eat 9/14
Refer to office calendar for work days & other events
Arts & Crafts: nothing to report
Pauwau: Susan
Budget
John T: why are we paying members to work during the Pauwau? Inconsistency in how we treat people
Dalton: let Chief Hatcher/ Susan talk to them
2C Cheryl: it’s like asking Susan to do feathers for free
Marion: no issue with paying people for Pauwau work
Chief Hatcher: we’ve paid members to do work (ex: Wayne & spraying for ants)
Make a policy; it comes out of their pocket
Marion: if you pay one, you should pay them all
John T: put on mind for January
John T: signs for 501?
Susan: would like a flashing sign; probably $500 to rent
Marion: signs are expensive & letters fall off
Dalton motioned to accept; Susan seconded
Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes
Rick: Cub Scouts will be here 10/22-29
2C Cheryl: just camping; no canteen?
Rick: you can; going to do a Saturday dinner
Marion & others to do things with them
Rick: food donated for them; help from Wayne & Richard T
No cost to them except electric
Marion: will they build campfires at night?
Rick: I told them not in the either circles
Rick: they can fish; catch and release
Interested in a nature trail
Program Book: broke into 3 sections with corrections
Rick motioned to accept book with changes; Robert seconded
Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes
Governing Body to send Michelle or Susan list of 4 names by 10/30
Outbrief: 11/9 @2pm, @ El Cerro Grande in Conway, possible 10% discount
If you can’t be there, send an email with positives, negatives, corrections, solutions
Vendors: $755
Ads: $2200; 3 people to remind; $2750 total
Dalton: provide a link on our website to businesses
Camping: $105
Chief Hatcher
Ed Piotrowski will hopefully be here that Friday to do the weather
CNB donated $500
Drum: Rick
Played 2 weeks ago in Sumter National Guard for Unity Day
9/18 for CCU Cultural Celebration
See 2C Cheryl for parking passes
9/28: for Carson with Scouts
Campground: John T
GSWS: price for pump station & grinder: $5875
Glenn: can probably put meter base together for $500
John: probably $7000 total
Waiting for Rural Tourism Zoning to see how it affects us
Chief Hatcher: think we should do it after Pauwau
Can probably get a personal loan for $5000 if people help with donations
Glenn: and eventually put in a bath house
John T: brother & I talked about moving parents into cemetery, but there are no guidelines
2C Cheryl: trustees need to make a policy
Sellers may have issues
Chief: usually trustees say if it’s ok
Property belongs to us; Council decision
John T: who do I request permission from?
Chief: through Elder Dan
Elder Dan: and then to rest of trustees
Rick: how much trouble can Hilda give us?
2C Cheryl: not much
Rick: what if trustees say no; can Council override
2C Cheryl: keeping Hilda in the loop goes along with the judge’s order
John T: so Hilda would have to challenge us in court?
2C Cheryl: or she could sue, but she has no claim to the cemetery
2C Cheryl
Genealogy Class with Patty, 1-3pm Sunday
Florence panel: No Blame, no shame- race relations
Santee Pauwau 9/21; PAIA 9/28
NeonCRM still in progress
ICWA Taskforce: need Native foster parents
Idle No More round table: 10/18: Lancaster, 2-4pm
Lunch & Learn, 12-1pm: Lawson’s journey through SC
Land Claim Proclamation: read in meeting
On Facebook: https://www.facebook.com/groups/454146981313761/permalink/2561725260555912/
Close to 40 documented tribes in SC
Chief
Introduced Dr Tracey from HGTC
Recognized Jeanie W; condolences on sister’s passing
IWA Luncheon 9/14
Alan bringing food
Asked for a fire circle 9/14
Marion: I have no supplies
2C Cheryl: I have them
Marion will do it
Special healing ceremony for Jeanie
Have asked Jeanie to do parades
10/17: Address MB City Council, 4:30pm
They are writing a proclamation to recognize us
Consider changing Columbus Day to Indigenous Day
Asking Chicora to do it too
10/19: Meeting in Catawba about CMA, 11am
Limited seating
Donnie said we need to treat for ants before Scouts come
Donnie has a leak on top of his trailer; going to bring bucket truck here & try to fix it
Elder Dan: Aynor HoeDown; Carson is performing
Susan: Gate, we are doing prepaid tickets this year; 20 total
2C Cheryl: Making donation for Jeanie W to help offset ad cost
John motioned to close the meeting; Alan seconded.
Meeting adjourned at 9:20 pm.
Respectfully submitted by Michelle Hatcher on 9/25/2019 at 12:53 pm.