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September 2019 Open Meeting


Tribal Open Meeting Summary 9/13/2019 held at the Tribal Office in Aynor, SC

  1. CM’s Robert, Susan, John, Marion, Alan, Dalton, and CoC Rick present. Elders Doug, Becky, and Dan present. 2C Cheryl present.

  2. Chief Hatcher introduced Carla Goodson who has helped with the National Guard

  3. Carla: group collects donations, gloves, food, water for reservations dealing with catastrophes

  4. Collected saddles for Sacred Ride, which lasts 18 days

  5. Provide a space for people to sleep (25/ room or area)

  6. Do pickups in Grey Court, Missouri, Rosebud, Navaho, Montana, New Mexico

  7. Need bulk food, tents, laundry detergent, gloves

  8. Organization started by Roger Dupuis (sp?)

  9. Motto: Native Flags under one Nation

  10. John T: are you asking for tribal food run or personal

  11. Carla: both; all is appreciated

  12. John: we could post to website, Facebook, email

  13. Financial Report: not available

  14. Online Votes

  15. 8/9 Join NCAI

  16. Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes

  17. 9/2 Postpone meeting till 9/13 due to Hurricane Dorian

  18. Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes

  19. 9/6 Accept August meeting summary with correction

  20. Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-abstain

  21. Old Business

  22. Receipts

  23. Fuel $114.40 Check 754

  24. Alan: talk to Donnie about buying premium gas

  25. Dalton: motion to not reimburse for premium gas

  26. Rick: consider adding Seafoam to gas

  27. John: we don’t use premium for anything but lawnmower

  28. Rick: he should be using the tractor

  29. Marion: he uses the tractor on the back side

  30. Rick: he should use the tractor as much as possible

  31. John T: unless he buys Ethanol-free

  32. John T: make a policy- no premium fuel, use Seafoam, use tractor as much as possible

  33. Rick: I’d like to see gas cost cut in half; use diesel

  34. Chief Hatcher to talk to Donnie

  35. Dalton: withdraw my motion

  36. John: Ms. Ammons’ letter

  37. Need a complete & accurate database for labels

  38. 2C Cheryl: NeonCRM costs $400 to merge

  39. Labels could be printed from Filekeeper’s database

  40. Rick: when can we get the letters out?

  41. Dalton: if you send me a spreadsheet, I can do it from work, just need the letter

  42. Rick: mail by Monday?

  43. Dalton: probably Tuesday/ Wednesday- print labels, stuff envelope

  44. Lockbox receipt for office keys per Chief Hatcher’s suggestion

  45. To Rick Hudnall: $100.27 check 755

  46. Cemetery: tribal members can cut it & be reimbursed

  47. Elder Dan: trustees are going to do what they can

  48. Chief Hatcher: check from attorney received & deposited

  49. 2C Cheryl: if I don’t have access to the most recent Access database, how can I change things?

  50. Dalton: email Starla a copy of the changes

  51. Let each other know when you’re each using the database since only 1 can make changes at a time

  52. Let’s set up a committee

  53. Chief Hatcher: want Starla, Cheryl, Dalton, Marie, Patty to get together

  54. Committee Reports

  55. Buildings & Grounds: Glenn

  56. Put in a request for donations at Lowe’s

  57. Does the insurance policy cover bleachers?

  58. Chief: keep doing what we’re doing

  59. Dalton: so bleachers can be used?

  60. Chief Hatcher: yes

  61. Glenn: I’ll finish buying materials

  62. Owen’s Steel said they’d lower the price on metal

  63. Marion C donated some

  64. Paint for posts around circle; need 4 colors

  65. Rick: motion to give $450 to buy paint; Alan seconded

  66. Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes

  67. If it costs more, Glenn will buy it

  68. Weed eat 9/14

  69. Refer to office calendar for work days & other events

  70. Arts & Crafts: nothing to report

  71. Pauwau: Susan

  72. Budget

  73. John T: why are we paying members to work during the Pauwau? Inconsistency in how we treat people

  74. Dalton: let Chief Hatcher/ Susan talk to them

  75. 2C Cheryl: it’s like asking Susan to do feathers for free

  76. Marion: no issue with paying people for Pauwau work

  77. Chief Hatcher: we’ve paid members to do work (ex: Wayne & spraying for ants)

  78. Make a policy; it comes out of their pocket

  79. Marion: if you pay one, you should pay them all

  80. John T: put on mind for January

  81. John T: signs for 501?

  82. Susan: would like a flashing sign; probably $500 to rent

  83. Marion: signs are expensive & letters fall off

  84. Dalton motioned to accept; Susan seconded

  85. Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes

  86. Rick: Cub Scouts will be here 10/22-29

  87. 2C Cheryl: just camping; no canteen?

  88. Rick: you can; going to do a Saturday dinner

  89. Marion & others to do things with them

  90. Rick: food donated for them; help from Wayne & Richard T

  91. No cost to them except electric

  92. Marion: will they build campfires at night?

  93. Rick: I told them not in the either circles

  94. Rick: they can fish; catch and release

  95. Interested in a nature trail

  96. Program Book: broke into 3 sections with corrections

  97. Rick motioned to accept book with changes; Robert seconded

  98. Robert-yes, Susan-yes, John-yes, Marion-yes, Alan-yes, Dalton-yes, Rick-yes

  99. Governing Body to send Michelle or Susan list of 4 names by 10/30

  100. Outbrief: 11/9 @2pm, @ El Cerro Grande in Conway, possible 10% discount

  101. If you can’t be there, send an email with positives, negatives, corrections, solutions

  102. Vendors: $755

  103. Ads: $2200; 3 people to remind; $2750 total

  104. Dalton: provide a link on our website to businesses

  105. Camping: $105

  106. Chief Hatcher

  107. Ed Piotrowski will hopefully be here that Friday to do the weather

  108. CNB donated $500

  109. Drum: Rick

  110. Played 2 weeks ago in Sumter National Guard for Unity Day

  111. 9/18 for CCU Cultural Celebration

  112. See 2C Cheryl for parking passes

  113. 9/28: for Carson with Scouts

  114. Campground: John T

  115. GSWS: price for pump station & grinder: $5875

  116. Glenn: can probably put meter base together for $500

  117. John: probably $7000 total

  118. Waiting for Rural Tourism Zoning to see how it affects us

  119. Chief Hatcher: think we should do it after Pauwau

  120. Can probably get a personal loan for $5000 if people help with donations

  121. Glenn: and eventually put in a bath house

  122. John T: brother & I talked about moving parents into cemetery, but there are no guidelines

  123. 2C Cheryl: trustees need to make a policy

  124. Sellers may have issues

  125. Chief: usually trustees say if it’s ok

  126. Property belongs to us; Council decision

  127. John T: who do I request permission from?

  128. Chief: through Elder Dan

  129. Elder Dan: and then to rest of trustees

  130. Rick: how much trouble can Hilda give us?

  131. 2C Cheryl: not much

  132. Rick: what if trustees say no; can Council override

  133. 2C Cheryl: keeping Hilda in the loop goes along with the judge’s order

  134. John T: so Hilda would have to challenge us in court?

  135. 2C Cheryl: or she could sue, but she has no claim to the cemetery

  136. 2C Cheryl

  137. Genealogy Class with Patty, 1-3pm Sunday

  138. Florence panel: No Blame, no shame- race relations

  139. Santee Pauwau 9/21; PAIA 9/28

  140. NeonCRM still in progress

  141. ICWA Taskforce: need Native foster parents

  142. Idle No More round table: 10/18: Lancaster, 2-4pm

  143. Lunch & Learn, 12-1pm: Lawson’s journey through SC

  144. Land Claim Proclamation: read in meeting

  145. On Facebook: https://www.facebook.com/groups/454146981313761/permalink/2561725260555912/

  146. Close to 40 documented tribes in SC

  147. Chief

  148. Introduced Dr Tracey from HGTC

  149. Recognized Jeanie W; condolences on sister’s passing

  150. IWA Luncheon 9/14

  151. Alan bringing food

  152. Asked for a fire circle 9/14

  153. Marion: I have no supplies

  154. 2C Cheryl: I have them

  155. Marion will do it

  156. Special healing ceremony for Jeanie

  157. Have asked Jeanie to do parades

  158. 10/17: Address MB City Council, 4:30pm

  159. They are writing a proclamation to recognize us

  160. Consider changing Columbus Day to Indigenous Day

  161. Asking Chicora to do it too

  162. 10/19: Meeting in Catawba about CMA, 11am

  163. Limited seating

  164. Donnie said we need to treat for ants before Scouts come

  165. Donnie has a leak on top of his trailer; going to bring bucket truck here & try to fix it

  166. Elder Dan: Aynor HoeDown; Carson is performing

  167. Susan: Gate, we are doing prepaid tickets this year; 20 total

  168. 2C Cheryl: Making donation for Jeanie W to help offset ad cost

John motioned to close the meeting; Alan seconded.

Meeting adjourned at 9:20 pm.

Respectfully submitted by Michelle Hatcher on 9/25/2019 at 12:53 pm.

#meeting #minutes

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States